Women. Power. Peace.

How to Plan a Sustainable Event

As we recognize that we have only one Earth – which has finite capacity to support life – becoming comfortable with limits will open our hearts and minds for the work of taming the appetite. - Jim Merkel, Radical Simplicity

Please consider these and other ideas for sustainable event planning. You can lead the way in turning our world green again!

• Use 100% post-consumer, chlorine-free recycled or reused paper in fliers and press releases.
• Print double-sided.
• Send out postcards instead of brochures. And advertise online.
• Use local small businesses instead of chains or corporations to provide food and services, including locally owned lodging. (Alternately, someone’s home.)
• For any meals or receptions, serve locally grown and/or organic food in order to support local, sustainable food systems.
• No Styrofoam or plasticware at receptions or sessions. No plastic forks and spoons. Use reusable flatware, dinnerware, tablecloths and napkins. If not possible, use paper products and biodegradable utensils, now available. Buy paper products made from recycled materials. If you use a caterer, make sure that person understands your intentions.
• Put out recycle bins in addition to trash cans. Clearly mark.
• Compost food waste. Clearly mark.
• Do not provide water in water bottles. Provide to speakers in glass pitcher; encourage participants to bring water bottles.
• Avoid material gifts to the speaker. Make donations in the speaker’s name to his or her favorite environmental group. Or give local, biodegradable gifts. (Food basket, wine, plant, seeds.)
• At churches, collect and use real mugs for coffee. Never Styrofoam.
• Hire local bands, graphic artists, chefs, etc. Keep your money in your community. Support your neighbors.
• Choose meeting sites based on proximity to participants and availability of public transportation.
• Publicly encourage or arrange carpooling to the event. Set up an online ride board.
• Buy carbon offsets for travel.
• Save energy during the meeting itself by using natural lighting and temperature control.
• Ask participants to bring a reusable event bag and nametag. (Along with a coffee mug and water bottle.)
• Announce your successes to the group, in order to further educate participants.

(Thanks to author and environmental activist, Janisse Ray for providing this information.)

Contact Us

Georgia WAND Education Fund, Inc.

250 Georgia Avenue SE
Suite 202
Atlanta, GA 30312

404-524-5999 - phone


Georgia WAND is funded by:

AJ MUSTE graphic

AJ MUSTE graphic


southern partners fund